Application Units: state organs, enterprises and institutions registered as legal persons (including state-owned, private, joint venture and sole proprietorship enterprises), schools and other corporate organizations

 

Bases for the Administrative Action:

 

1. Regulations on Examination and Approval of Requests to Send Personnel Abroad for Short Trips and Requests to Invite Foreigners to China (ZF [1985] No. 10 by CPPCC)

 

2. Measures on Adjusting Examination and Approval of Requests to Send Personnel Abroad for Short Trips and Requests to Invite Foreigners to China (ZBF [1992] No. 11 by General Office of the CCPCC)

 

3. Provisions on Providing Entry and Residential Conveniences to High Level Experts and Investors of Foreign Nationalities (GBF [2002] No.32 by General Office of the State Council )

 

4. Notice on Improving Visa Notification Application and Streamlining Visa Process (WF [1999] No. 15 by Foreign Affairs Office of the CPPCC)

 

Charge: free

 

Data Limit: No

 

Statutory Time Limit: 3 working days

 

Application Requirements: All materials submitted should be complete, authentic, normative and valid.

 

Materials Required:

 

1. Application Form for Inviting Foreigners to Hunan province filled out by the host units in duplicate (consent of the superior authority concerned and personal information of the foreigner being invited shall be included in the form).

 

2. Schools inviting experts of foreign nationalities shall go through relevant formalities at the Hunan Provincial Administration of Foreign Expert Affairs, who shall then present relevant materials for visa notification.

 

3. Universities and colleges applying visas for foreign students shall first have the JW202 Form endorsed by the Hunan Provincial Department of Education before applying for the visa notification.

 

4. Foreign individual who is to derive income from work or employment with enterprises or organizations within the territory of Hunan shall first get the Employment Permit at the Hunan Provincial Department of Labor before applying for visa notification with work permit and the Application Form for Inviting Foreigners to Hunan.

 

Procedures:

I. Application and Acceptance

 

1. Person in charge: staff of Department of Protocol concerning foreign affairs and foreign nationals (Tel: 0731--82217148)

2. Responsibilities and Authorities:

 

(1) If the application is not required in accordance with the law, the staff shall inform the applicant of the rejection immediately;

 

(2) If the application is out of the administrative organ’s service, the staff shall reject it immediately and inform the applicant to file an application to the relevant administrative organ;

 

(3) Where the errors in the application materials can be corrected on the spot, the applicant shall be permitted to correct them in time;

 

(4) Where the application materials are incomplete or inconsistent with the statutory form, the staff shall inform the applicant of all the items that need to be supplemented or corrected on the spot or within 5 days; if the staff fails to do so within the time limit, the day when the application materials are accepted shall be considered as the acceptance day;

 

(5) Where the application is within the administrative organ’s duties and authorities, and the application materials are complete and consistent with the statutory form or the applicant has submitted all the supplemented and corrected materials in accordance with the administrative organ’s requirements, the application shall be accepted.

 

(6) When accepting or rejecting an application for administrative license, the administrative organ shall issue a stamped written proof with clear date indication. The administrative organ shall examine the application materials submitted in line with standards prescribed.

 

3. Time Limit: immediately

 

II. Examination

 

1. Person in charge: officials of Department of Protocol concerning foreign affairs and foreign nationals

 

2. Responsibilities and Authorities:

 

(1) The officials shall examine the submitted materials about the foreigners invited and the Visa Notification Form;

 

(2) Where an applicant meets the statutory requirements and standards, the officials shall put forward the suggestion for consent to the superior. Where the officials make a decision about the disapproval of the application in accordance with the law, the officials shall return the materials to the staff and issue a written explanation.

 

3. Time Limit: 1 working day

 

III. Decision

 

1. Person in charge: Vice Director and officials of Department of Protocol concerning foreign affairs and foreign nationals 

2. Responsibilities and Authorities:

 

(1) The Vice Director shall examine the above approved materials in line with relevant standards prescribed. Where an applicant meets the statutory requirements and standards, the Vice Director shall sign the Application Form for Inviting Foreigners to Hunan and the Visa Notification Form, and then deliver the forms to the staff of Department of Protocol concerning foreign affairs and foreign nationals.

 

(2) Officials of Department of Protocol shall examine the materials concerning inviting foreigners to Hunan that have passed the preliminary examination and the filled Visa Notification Form or the JW202 Form. Where an applicant meets the statutory requirements and standards, the Vice Director shall sign the Application Form for Inviting Foreigners to Hunan and the Visa Notification Form or the JW202 Form, and then deliver the forms to the staff of Department of Protocol concerning foreign affairs and foreign nationals.

 

(3) Where an applicant fails to meet the statutory requirements and standards, the Vice Director and the officials shall return the materials to the functional offices attached with a written explanation.

 

3. Time Limit: 1 working day

 

IV. Handling and Informing

 

1. Person in charge: handling personnel of Department of Protocol concerning foreign affairs and foreign nationals

 

2. Responsibilities and Authorities:

 

(1) The handling personnel shall carry out the formalities in accordance with the relevant procedures;

 

(2) The handling personnel shall inform the applicant that he/she is entitled to apply for administrative reconsideration or to file an administrative lawsuit.

 

Legal Liabilities:

Referring to Chapter VII of the Administrative License Law of the People's Republic of China

 

Supervision and Inspection:

Referring to Chapter VI of the Administrative License Law of the People's Republic of China

Discipline Inspection Groups and the Supervisory Office (Supervision Hotline: +86 731-82219037)

 

Office Hours: 8: 00--12: 00; 14:30--17:30